Privacy Policy

Last update:

When you use our services, we may collect basic information like your name, email address, and usage data to help us improve your experience. We never sell your data to third parties. Any third-party tools we use are carefully selected to ensure your data remains secure.

Orbit Rail Ltd is the data controller responsible for your personal data.

Company: Orbit Rail Ltd
Company Number: 16109111


1. Introduction

This Privacy Policy explains how Orbit Rail collects, uses, processes, and protects personal data in compliance with:

  • UK GDPR

  • Data Protection Act 2018


2. Types of Data Collected
Workers

  • Personal identification details

  • Contact information

  • Employment and training history

  • Certifications and competencies

  • Expiry dates

Agencies and Training Centres:
  • Business and contact information

  • Account and usage data


3. Purpose of Processing

Data is processed for the following purposes:

  • Providing Platform functionality

  • Facilitating connections between Users

  • Supporting compliance and certification tracking

  • Improving system performance and user experience

  • Communicating service-related information


4. Lawful Basis for Processing

Processing is carried out under:

  • Legitimate interests

  • Contractual necessity

  • Legal obligations


5. Data Sharing

Personal data may be shared with:

  • Recruitment agencies

  • Training centres

  • Service providers and technology partners

Orbit Rail does not sell personal data.


6. Sentinel and External Data Sources

Where applicable:

  • Only competency and expiry data is processed

  • Login credentials are never accessed or stored

  • Data usage is limited to Platform functionality


7. Data Retention

Data is retained:

  • For as long as accounts remain active

  • As required by applicable laws and regulations

Users may request deletion, subject to legal obligations.


8. Data Security

Orbit Rail implements appropriate technical and organisational measures, including:

  • Access controls

  • Secure storage

  • System monitoring


9. User Rights

Users have the right to:

  • Access their personal data

  • Rectify inaccuracies

  • Request deletion

  • Restrict processing

  • Object to processing


10. Cookies

Cookies are used to:

  • Improve functionality

  • Analyse usage


11. Contact

For data protection matters:
[privacy@orbitrail.uk]


13. Updates

This Privacy Policy may be updated periodically.